The Antibody Society offers leadership opportunities to members interested in participating in Society activities and initiatives. Get involved and make your voice heard! See below more information about our Committees.
- AIRR Community Committee
- Communication & Membership Committee
- Initiatives Committee
- Meetings Committee
If you are interested in joining a committee please contact us at membership@antibodysociety.org.
Committee Terms of Reference
The Antibody Society Committees follow a standard set of Terms of Reference. Each Committee also adheres to specific terms to engage in their work (found on the committee-specific pages).
Roles and Responsibilities of the Members
All Committee members shall:
- Actively participate in the majority of the Committee meetings
- Partake in discussions and provide constructive suggestions that support the overall function of the Committee
- Develop, implement and monitor the progress of various projects
Membership
Upon approval of a majority of the current members, any registered member of the Society may join the Committee. The Committee shall consist of no more than 8 members.
Voting
Each Committee member may vote once on any given proposal.
Leadership
The Chair shall be elected annually by majority vote of the members of the Committee. The Chair will:
- Set the agenda, with input from Committee members
- Schedule meetings
- Encourage fulsome discussion by the Committee Members
- Create post-meeting notes and action items
- Submit budget requests to the Finance & Audit Committee
Term
Inaugural members of a Committee are initially appointed for either one- or two-year terms and are thereafter eligible for re-appointment to additional two-year terms.
Committee Meetings
A Committee will meet at the request of its Chair. Meetings may occur either in person or by information-communication technologies.
- A Committee will meet at least quarterly to undertake regular business, or more frequently as required.
- Optimally meeting dates/times for 6 months to 1 year will be scheduled in advance. At a minimum, meetings should be scheduled 3 weeks in advance.
- Agendas should be circulated to Committee Members at least 1 week in advance of a meeting, so as to allow the latter to suggest items for the agenda.
Quorum
A quorum shall be a majority of Committee members present at the meeting in person or by information-communication technologies.
Formation of Sub-committees
Committees may form Sub-committees that will manage special programs, events or activities within the purview of the Committee. For example, the Communications & Membership Committee may form a Sub-committee responsible for the Society’s Website.
Reporting
The meeting agendas and post-meeting notes/action items should be submitted to the Executive Committee at least quarterly and kept on file by the Executive Director. Chairs will report progress over the past year and plans for the coming year at the Society’s Board of Directors’ Annual meeting and ensure that all accountability requirements of the Society are met.
Disputes
Should disputes that cannot be resolved at the Committee level arise, Committee Members may appeal to the Executive Committee.
